Built for volunteer boards & self-managed communities
Run your neighborhood without the spreadsheet chaos.
Stop chasing paper checks, hunting lost ARC attachments in your personal inbox, and managing chaotic reply-all email votes. TownSquare gives your volunteer board a beautiful, turn-key portal — set up in under 5 minutes with zero technical hassle.
✓ 14-day zero-risk trial OR instant card checkout · Cancel anytime · Dedicated database
Simple, reliable software for volunteer community leaders
The Volunteer Board Reality
Communities run on email, spreadsheets and good intentions.
You volunteered to help your neighborhood, not to drown in paperwork. Collecting dues, chasing architectural approvals, and managing board decisions across fragmented email threads quickly becomes an unmanageable tangle of lost attachments and missed deadlines.
The Old Volunteer Struggle
- Tracking dues on a messy spreadsheet and depositing paper checks by hand.
- ARC requests buried in personal inboxes with lost contractor sketches.
- Board decisions and voting argued over 30-message email chains with no audit trail.
- Bylaws, covenants, and meeting minutes lost on old USB drives.
- Homeowners constantly calling to ask about account balances and pool rules.
The TownSquare Solution
- Automated dues invoicing, online resident payments, and real-time ledger balance.
- Standardized architectural review workflow with document uploads and 1-click board voting.
- Certified online board ballots with automated quorum calculations and exportable records.
- 24/7 searchable cloud repository for covenants, minutes, budgets, and insurance.
- Self-service homeowner portal where residents check balances, submit inquiries, and get news.
Built For Your Neighborhood
Everything your board needs, nothing you don't.
Every essential tool needed to govern fairly, collect dues promptly, and keep neighbors connected.
💳 Dues & Assessments
Automated electronic invoices, clear payment status ledgers, and zero reconciliation headaches for your treasurer.
🏡 Architectural (ARC) Reviews
Homeowners submit plans and contractor specs online. The board reviews, comments, and approves with automated reminders.
🗳️ Certified Board Voting
Run secure secret or open ballots for budgets, officer elections, and covenant amendments with clear audit logs.
📂 Document & Bylaw Vault
Give all homeowners 24/7 access to your CC&Rs, architectural guidelines, approved meeting minutes, and financial statements.
📢 Announcements & Directory
Broadcast neighborhood updates, seasonal reminders, and social events without relying on noisy social media groups.
🛠️ Maintenance & Work Orders
Track common element issues—from streetlights and pool pumps to gate repairs—from first report to contractor completion.
Simple 3-Step Setup
From signup to live resident portal in minutes.
Name Your Community
Tell us your neighborhood name, lot count, and dues schedule. Your private portal is provisioned automatically.
Upload Bylaws & Roster
Drop in your governing documents and invite homeowners with an instant secure registration link.
Relax & Govern Confidently
Dues, ARC submissions, board ballots, and maintenance requests are organized in one clean system.
Straightforward & Transparent
Fair, predictable pricing with zero per-home surprises.
Select your community size and technology edition. No contracts, cancel anytime, 14-day zero-risk trial.
TownSquare Standard
Core essentials to govern cleanly, collect dues, and eliminate spreadsheet headaches.
- Automated Dues & Ledger: Online payments, dues billing, automated receipts.
- ARC Submission Workflow: Digital homeowner submissions, document attachments, board reviews.
- Certified Board Ballots: Secret/open elections, automated quorum counters, legal audit trail.
- 24/7 Document Vault: Secure cloud storage for covenants, bylaws, insurance, and past minutes.
- Announcements & Directory: Official neighborhood notices without chaotic social media.
- Maintenance Tracker: Common element repair tickets from report to contractor completion.
- Isolated Database: Dedicated SQLite container & automated daily GFS backups.
TownSquare Pro ✦ Smart Automation
Intelligent community operations suite with automated covenant compliance assistance, meeting minutes drafting, and smart resident support.
- Everything in Standard, PLUS:
- ✦ Smart Covenant Review: Cross-references architectural submissions against recorded bylaws to assist the board in preliminary compliance checks.
- ✦ Automated Meeting Minutes: Converts audio or rough meeting notes into formatted, organized minutes and action items.
- ✦ Resident Inquiry Copilot: Drafts professional, rule-grounded replies to resident emails and queries instantly.
- ✦ Bylaws Assistant: Instant conversational answers to homeowner questions based strictly on your community rules.
- Amenity Reservations: Automated self-service calendar & deposit tracking for clubhouse, pool, and courts.
- Executive Reserve & Budget Reports: Comprehensive financial health snapshots for annual owner meetings.
- Priority Board Support: Direct access to senior platform engineers.
Enterprise & Multi-Property Solutions
Managing a portfolio of 10 to 100+ communities?
While self-managed boards love our single-portal simplicity, TownSquare also powers professional HOA management companies with a dedicated multi-tenant Operations Cockpit.
Professional Property Manager Cockpit
Empower your community managers and accounting staff with a single command center across every HOA in your firm's portfolio.
- Single Sign-On Portfolio Navigation: Click into any managed property without juggling hundreds of usernames and passwords.
- Unified ARC & Ballot Queue: Review pending architectural requests and aged approvals across all communities on one screen.
- Cross-Community Financial Rollup: Real-time visibility into collection rates, dues delinquencies, and upcoming insurance expirations.
- Isolated Database Architecture: Every client HOA receives its own isolated high-availability database container and automated GFS backup chain—ensuring zero data leakage.
- Custom Branding & Outbound Relays: Provide custom white-labeled subdomains and official community email domains for every client board.
Request a Portfolio Consultation & Demo
Speak directly with our engineering team to review volume pricing, custom ERP integrations, and pre-populated test environments.
Frequently Asked Questions
Got questions? We have answers.
How easy is it to transition when new board members are elected?
Seamless. Because TownSquare is a centralized cloud platform, you never lose historical records when board officers change. Simply assign the new officer in the directory, and all past ARC decisions, budgets, ballots, and minutes remain preserved forever.
Is our community's financial and resident data isolated and private?
Yes, 100%. Unlike legacy multi-tenant SaaS that mixes everyone into one shared database table, TownSquare isolates each neighborhood in its own dedicated database container with daily automated backups and encrypted connections.
Do residents need to install an app from the App Store?
No downloads required. Your community receives a clean, mobile-responsive web portal that works instantly on iPhones, Androids, tablets, and desktop browsers.
Can we import our existing homeowner roster and past documents?
Yes. You can paste or import your lot and owner list directly, or share a spreadsheet with our support team during onboarding for complimentary setup.
What if our community eventually hires a professional management company?
TownSquare grows with you. You can easily grant access to your management firm through our Property Manager portal without having to migrate or lose your historical data.
Ready to modernize your neighborhood?
Start your 14-day free trial today. Give your volunteer board the peace of mind and tools your community deserves.